File Naming Conventions
Clear and consistent file naming helps editors work efficiently and prevents delays in post-production. Organized footage reflects professionalism and supports a smooth editing workflow. This article outlines the standard file naming expectations for all uploaded footage.
Why File Naming Matters
Proper file naming:
- Reduces confusion
- Prevents duplicate labeling
- Helps editors locate specific clips quickly
- Maintains organization across large projects
Unlabeled or inconsistently named files slow down production.
General Naming Structure
Use the following format when possible:
EventName_Date_ShotType_SequenceNumber
Example:
TechSummit_2026-02-10_Interview_01
TechSummit_2026-02-10_BRoll_03
Keep names simple, descriptive, and consistent.
What to Include in File Names
Include:
- Event or project name
- Date of filming (YYYY-MM-DD format recommended)
- Shot type (Interview, B-Roll, Speaker, Panel, etc.)
- Sequence number (01, 02, 03…)
This structure helps editors understand context without opening each file.
What to Avoid
Do not:
- Leave default camera file names (e.g., DSC_0045)
- Use special characters (&, %, #, /, etc.)
- Use long sentences or excessive detail
- Mix inconsistent formats within the same project
Consistency matters more than complexity.
Folder Organization
If uploading multiple folders:
Organize footage by:
- Day (if multi-day event)
- Subject (Interviews, B-Roll, Speakers)
- Camera (if multiple cameras were used)
Example:
TechSummit_2026
├── Interviews
├── B-Roll
├── Speakers
Clear structure reduces editor prep time.
Multi-Camera Shoots
If multiple cameras were used, indicate this clearly:
TechSummit_2026-02-10_Interview_CamA_01
TechSummit_2026-02-10_Interview_CamB_01
This ensures footage can be synced efficiently.
Audio Files
If audio was recorded separately:
TechSummit_2026-02-10_Interview_Audio_01
Ensure audio file names correspond with video files.
Final Check Before Uploading
Before uploading:
- Confirm files follow a consistent format
- Remove duplicates or mislabeled clips
- Verify folders are structured clearly
Strong organization reflects professional standards.